MANAGEMENT INFORMATION SYSTEMS

Contents

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1.0 Executive Summary

2.0 Introduction

2.1 Project Background

2.2 Overall Project Organisation

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2.2.1 Project Delivery Partner (PDP)

2.2.2 Preliminary Design Consultants (PDC)

2.2.3 Detail Design Consultant (DDC)

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2.2.4 Linewide Systems Consultant (LWC)

2.2.5 Supervising Consultant (SC)

2.2.6 Work Package Contractors (WPC)

2.2.7 Employer (ER) Prasarana Malaysia Berhad (PMB)

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2.2.8 Independent Consultant Engineer (ICE)

2.2.9 Suruhanjaya PengangkutanAwamDarat (SPAD)

2.2.10 Operator

2.3 Current ICT Infrastructure in the Project

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2.4 Information System Used in the Project

2.4.1 Teambinder

2.4.2 Teambinder Limitation – Information System Compared to Document Management System.

3.0 Research Objectives

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3.1 Purpose of the PDP Requirement Management System

3.2 Requirement Management

3.2.1 General

3.3 Typical Requirement Identification Process

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3.4 Requirement Management System

3.4.1 Process

3.5 Proposed Information System to be used – ComplyPro

3.5.1 Database Design and Construction

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4.0 Methodology

4.1 Document Analysis

4.2 Verification and Validation Lifecycle (V&V Lifecycle)

4.2.1 General Description of the V&V Lifecycle

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5.0 Findings

6.0 Proposed Solution and Recommendation

6.1 Levelling Of the Requirements

6.2 Follow Up on the Correct Implementation

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6.3 WPC’s Certification

6.4 PDP Consultant Certification

6.5 Data Capture into ComplyPro Process

6.5.1 Preparation of Word Documents prior to Import

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6.5.2 Preparation of Excel Documents prior to Import

6.5.3 Preparation of PDF Documents prior to Import

6.5.4 Preparation of Other Documents prior to Import

7.0 Conclusion

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References

Figure 1: LRT3 Railway Alignment

Figure 2: Principle Project Structure

Figure 3: EN 50126 Life-cycle (V-Diagram)

Table 1: Teambinder Complete Structure

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Table 2: General Outline of Requirement Categories

Table 3: Summary of Consolidated Data

Table 4: A PLCP’s Conditions

Table 5: Initiation Phase Levels

1.0 Executive Summary

The Project Delivery Partner (PDP) Requirement Management Plan as top level document describes the PDP activities and organisation in order to demonstrate that requirements within the PDP, Work Package Contractors (WPC) and Consultant contracts are captured and demonstrated.

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The PDP will install a PDP Requirement Manager who will monitor the process. The PDP Requirement Management will be supported by Line Wide Consultant (LWC), Detailed Design Consultant (DDC) and Supervising Consultant (SC) in order to ensure that requirements of the PDP Employer Requirements and WPC requirements are captured and compliance will be demonstrated by the responsible party.

The Requirement Process is applicable for:

• PDP Systems and;
• PDP Infrastructure and Electrical & Mechanical (E&M);
• WPCs (Systems and Infrastructure and E&M) as well as for;
• other PDP Departments;
• PDP Consultants.

The PDP will use the ComplyPro software in order to manage the requirements resulting from the Employer Requirements, General Specifications, Particular Specifications, Consultant Requirements and the particular WPCs contract documentation.

ComplyPro has a very user-friendly interface, to ease the introduction and implementation of Requirement Management process, especially to WPCs who are new to Requirement Management.

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2.0 Introduction

2.1 Project Background

The Government has appointed Prasarana Malaysia Berhad as the Project Employer and MRCB George Kent SdnBhd as the delivery partner (PDP) of the proposed LRT3 Rapid Transit system project. The LRT3 Line is located in the State of Selangor and traverses through the jurisdictions of 3 local Municipalities (refer to Figure 1: LRT3 Railway Alignment) as follows:

• Majlis Bandaraya Petaling Jaya (MBPJ)
• Majlis Bandaraya Shah Alam (MBSA)
• 
  Majlis Perbandaran Klang (MPK)

Figure 1: LRT3 Railway Alignment

LRT3 is to serve as a backbone system to minimize and alleviate traffic congestion along the highways/roads towards the western corridor of Klang Valley. It will provide good accessibility to ridership, primarily for job catchment areas, commercial, residential, centre of education and recreational. LRT3 is to traverse through a corridor with a high population density and focus on existing catchment areas that are not served and underserved as identified in URDP from SPAD.

LRT3 Line will be complimented by a feeder bus system serving the locality of areas in close proximity to the LRT alignment. The feeder bus system is vital for the LRT system as it serves and covers wider catchment areas that are beyond walking reach to the station. Park and Ride have also been considered and will be strategically located at ten (10) stations with an estimated number of 6,000 parking bays. The LRT3 principally comprises of the followings:

• Approximately 37.9 km length of distance (35.4 km of elevated sections and 2.5 km tunnel sections)
• 26 passenger stations (25 nos elevated and 1 no underground).
• LRV Depot located in Johan Setia
• 10 Park and Ride Facilities located along the alignment
• Bus Depots located in Subang, Shah Alam and Klang
• Power Intake and Distribution Stations.

2.2 Overall Project Organisation

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Figure 2: Principle Project Structure

2.2.1 Project Delivery Partner (PDP)

The PDP is responsible for the delivery of a full commissioned project within the specified time, cost and quality, as well as meeting the requirements of the Railway Scheme, Employer and Operational objectives. The PDP will recommend for the implementation and the construction of all parts of the project, work package contractors, based on the Tender Documentation prepared by the PDP. The PDP is responsible for ensuring that all contractual and national requirements safety requirements are identified managed and allocated to the work package contractors. The PDP will control that these requirements are adequately defined, agreed and implemented by the WPCs, supervised and managed by PDP organization.

2.2.2 Preliminary Design Consultants (PDC)

The Preliminary Design Consultant is responsible for the development of the design concept for LRT3 project following the initial employer requirements. The responsibility includes the preparation of the vertical and horizontal alignment including data collection.

2.2.3 Detail Design Consultant (DDC)

Detailed Design Consultants (DDC’s) are involved for systems and Infrastructure and E&M. The Detail Design Consultants are (DDC’s) are responsible for the preparation of the detail design and construction drawings for Infrastructure and E&M Works.

2.2.4 Linewide Systems Consultant (LWC)

The Linewide Systems Consultant will undertake the functions of preparing works package tender specifications, reviewing and managing the functional, technical and safety aspects of the various systems WPCs to be selected for the provision of fully integrated, tested and commissioned systems. The LWC, in charge for the V&V process on PDP side, will provide sufficient support throughout the duration of the project to ensure the Systems functions of the Line are in line with the requirements of the Employer right through to Testing and Commissioning.

2.2.5 Supervising Consultant (SC)

SC will be reporting to PDP to supervise the infrastructure constructions implemented are in compliance with approved design, construction drawings, constructability reports and other relevant documents. Should there be any changes to requirements, an impact analysis shall also be done by SC. The SC will also review and endorse documentations submitted by Works Package Contractor (WPC) and conduct regular inspections to ensure WPCs carry out works complying with the approved Design. For major non- compliance matter, SC submit an observation report and Non-Conformance Report to PDP, which may lead to the issuance of Stop Work Order if necessary.

2.2.6 Work Package Contractors (WPC)

Works Package Contractors are appointed after the Tender stage to carry out various works packages for constructions and systems foreseen for the project. WPCs need to obtain relevant (from government or Employer) approvals required for the execution of the said Works. The WPC will submit specified documentations to PDP and LWC and SC before, during and after performance of works in order to demonstrate its compliance with the contract. The WPC will liaise with PDP, LWC and SC on issues that might affect the project’s progress and contractual requirements.

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2.2.7 Employer (ER) Prasarana Malaysia Berhad (PMB)

As the Employer of the LRT3 project, Prasarana Malaysia Berhad will take delivery of the project upon its completion.

Prasarana will also monitor and involved where necessary during the project delivery process, including the designs, award of tenders and progress supervision to ensure the PDP performs accordingly.

2.2.8 Independent Consultant Engineer (ICE)

The ICE provides oversight on behalf of Prasarana Malaysia Berhad. The ICE will assist Prasarana Malaysia Berhad to define the operational, technical, safety concept and standards to be implemented by PDP for the LRT3 project. The ICE will also review project related documents submitted by PDP to Prasarana Malaysia Berhad. The ICE also has its task of performing duty carry out regular audits to ensure PDP carry out its duties and responsibilities in accordance with its appointment terms.

2.2.9 Suruhanjaya PengangkutanAwamDarat (SPAD)

As the supervising agency for the Light Rail Transit Line 3 (LRT3) project, SPAD will ensure planning, construction and operation of the line will follow all the necessary statutory regulations and ensure that the project achieves its objective of providing Klang Valley residents with a safe, comfortable and efficient public transport system.

2.2.10 Operator

The Operator is responsible for the Operation and Maintenance of the fully commissioned LRT3 system is in charge for the preparation of Operation and Maintenance Rules and procedures. They shall form part in the hazard analysis process and preparing rules and procedures for hazards exported by the PDP to the Operator which were not being mitigated by designs. They will ensure and demonstrate that requirements transferred to them are fulfilled.

2.3 Current ICT Infrastructure in the Project

In the project, the ICT infrastructure only provides the knowledge management system where the main objective is to centralise all the documentation allowing for ease of management while controlling levels of access to the document register. Automatically distribute uploaded documents to relevant users, via hyperlinks via transmittals providing email notifications. All transactions and revisions are recorded within the system.

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2.4 Information System Used in the Project

As of now, there is no information system has been implemented in the project. There is only electronic documentmanagement system has been implemented – Teambinder as the single platform that has been used widely in the project. Followings are some brief information about Teambinder.

2.4.1 Teambinder

TeamBinder is one type of cloud-based document management system that offers essential support to a variety of project members participated in extensive engineering and construction projects. We will understand and discover ways TeamBinder handles document assortment and corporation for individuals in certain roles, providing them extra time to deal with their other job. It focuses and arranges document administration in the cloud, enabling access to the whole project member anytime. It can as well deliver progressions and monitoring our document administration. The full series of advantages provided by the complete structure are emphasized as follows: