Programme to Promote Occupational Health and Safety Practice

Plan and evaluate programmes to promote occupational health and safety practice

Task 1: Source information

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Demographic profiles of the target group

The age group of residents in AGAPE CARE are from 18 to 58. Most of residents are under 28. The younger residents prefer to be communicated to via social type media. All of them have mental health problems. So we need to concern about their differnet issues. For one client who have problems in listening, we use communication book for him to talk to staffs by writing. For staffs, they all over 25 years old. Their thoughts and behaviour look mature. They can handle difficult situations when it is in emergency. Staffs are coming from different countries with variety of cultures. But they all have no bias among different cultures. They know and article the importance of cultural inclusiveness when promoting health and safety it the workplace.

Literature Search

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Research quoting injury or illness statistics – there are 5 residents got sick due to the eating plants; 3 residents got injuries due to wrong using of tools.

Articles about types of health and safety programmes and how effective they are – AGAPE CARE has health and safety programmes like hand hygiene, First Aid, fire prevention, Risk Management and so on. Most of them are running very well in the facility. However, like education for staffs and details for potential risk or injuries are not effective.

Course content

Information about the course justification such as figures or statistics about injury from poor safety practices. Approach the training manager to see if a copy of the course material can be obtained.

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Best practice for health and safety in different areas such as lifting people by using hoist; transfer people from wheelchair to the van or assist disabled residents from upstairs to downstairs if there is a fire; First Aid training; hand hygiene procedure.

Peer networking

Peer networking has only been carried out with immediate colleagues.

Arrange meetings with a wider selection of colleagues –from different levels and different departments within the organisation.

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Databases/libraries

One very good database related to Health and Safety is the research database offered by the Ministry of Business, Innovation, and Employment. I search that on the Internet for more information about health and safety.

Identify further databases that could be worth searching, or undertake further searches on the databases that have been identified due to limited information has been obtained from libraries and databases.

Accident/incident records

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Accident forms hold details about an accident that has occurred such as:

the date, time, and place the accident or incident occurred: who was involved: how the accident happened; what injuries were sustained. I need to read and fill some form when I saw the accident or incident happened.

Statistical analysis of information could show the proportion of those being injured or becoming ill according to age, gender, part of the organisation they work in.

Positive factors

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• Course types – some particular types of health and safety training have been run successfully in the past. The same types of courses could be used for the new health and safety programmes being developed.
• Demographic information matched clearly to the accident and incident records –helping with working out which particular groups are the priority for each programme developed.
• Literature search –some good articles about health and safety programmes were found – some of these programmes might relate to the information gathered and be suitable for this workplace.

Negative factors

• Peer networking – response to the work being done to develop health and safety programmes could have been negative.
• Demographic information – could have indicated a large number of staff with English as a second language. This will need to be taken into account in programme design and delivery as more than one language may need to be used.
• Timing – there may be a significant number of other programmes planned that relate to health and safety or other areas of internal communication.

Task 2: Analyse information

Potential issues to result in injury and health problems:

1. There are some rhubarb plants on AGAPE plot that have been identified to be poisonous plants.
2. Most of residents in AGAPE CARE have mental health issues so they can not distinguish which can be eaten properly. While doing gardening or weeding, they might pick some unknown plants into their mouths.
3. There are lack of staffs to observe residents activities in outdoor activities such as gardening.
4. There are no enough suitable clothing for both staffs and residents that needed in gardening and weeding.
5. Staffs do not have good knowledge on using tools which means they have no ideas on dangers may caused by different kinds of tools.
6. Some tools are too old to use. They may cause some injuries due to the used tools. They have to been renew at once.

Task 3: Develop programme strategies

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Practical and Complementary strategies

Policy

• Develop a roster policy to ensure one staff should supervise more no than two residents at the same time.
• Develop policy for reviewing the hazard register, and addressing any hazards that have not been eliminated, isolated, or minimized.
• Develop programme for supervising staff members to designate roles to others. For example, who to accompany residents/who to take responsibility for others and phone team leaders when accident occurs.

Education

• Education programme on safe using tools practice. Ask security office come to give advises. Make sure all staffs have a good understanding of usage of different tools before teaching to the residents.
• Educate target residents who are able to do gardening by teaching them how to use tools safely.
• Re-educate staffs for First Aid training to keep their skills update.

Work environment (ergonomics)

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• Develop proposal for gardening and weeding tools. Buy new tools and throw away old ones to ensure tools are not danger for both staffs and residents.
• Develop a plan to check and remove all the rhubarb plants in garden areas regularly.
• Develop a plan for hiring more staffs to attend the organisation to ensure there are enough staffs to supervise residents safety and wellbeing.
• Develop programme to remind residents wear warm clothes and jackets if needed. All staffs and residents have suitable foot wear.

Health & Safety Programme Marketing

• Promote via internal communications channels such as staff newsletter or staff emails.
• Promote via staff one-to-one meetings for target staff, link to personal development plans.
• Promote via staff notice boards.

After I have developed my strategy for marketing the proposed health and safety programmes I gained organisational commitment from: Team leader, Target staffs and security officer/adviser.

Task 4: Develop programme evaluation plan

Process objectives:

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1. To develop a plan to reduce residents from eating of poisonous plants and while making a vegetable garden with staffs by 10^th March.
2. To develop a programme to reduce risks from the wrong using of tools when doing weeding in a garden with staffs by 11^th March.

Impact Objectives:

1. Staffs must follow the safety plan by supervising and reminding to avoid the harm from tasting poisonous plants by the plan from the date of plan completed.
2. Staffs must follow the programme about safety use of tools and teaching residents for usage of tools with observing from the date of learning procedures for using tools and programme implement.

Outcome objectives:

1. There is 0% in accident or incident due to eating poisonous plants within one months.
2. A reduction of 80% of injury caused by wrong using of tools within one months.

Evaluation methods:

• Pre-test research – prepare a proposal for staffs that outlines the detail of each programme, and ask for their feedback. The residents feedback is necessary as well.
• Baseline & other surveys – prepare a quiz (or text) for all staffs to establish current knowledge (for the topics to be covered by the health and safety programmes). The quiz (or text) can be done after the programmes have been implemented. The different quiz also should be taken to some residents.
• Developing questionnaires – use of survey monkey to gain feedback from the teams who develop the programmes with regards the development and implementation process.
• Establishing focus groups – made up of target audience to identify gaps in programme, and searching the best health and safety programme for AGAPE CARE.
• Assuring quality – feedback forms to be completed by staffs and team leaders.
• Analysing and interpreting statistics, identifying trends – reviewing accident/incident statistics at timed intervals post-implementation of the programme and plan.

Task 5: Develop resource plan

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