Table of Contents

Executive summary

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Definition

Version Control

1. Introduction

1.1 Introduction

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1.2 Purpose of the report

1.3 Historical background

1.4 Scope of the report

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2. Project charter

3. Stakeholder analysis

3.1 Definition of stakeholder

3.2 Importance of stakeholder analysis

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3.3 Stakeholders Table

3.4 Communication plan

3.5 Summary for this chapter

4. Scope management plan

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4.1 Scope Management Definition

4.2 Scope Statement

4.3 Work Breakdown Structure (WBS)

4.4 Control Scope (Change Control Process)

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5. Schedule baseline

6. Network diagram

6.1 Definition

6.2 Importance of Network Diagram:

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6.3 The Project Network Diagram (Gantt Chart):

7. Cost management plan

7.1 Cost management plan

7.1.1 Definition of cost management

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7.1.2 Importance of cost management plan

7.2 Cost management over project

7.2.1 Cost Estimating

7.2.2 Determine Budget

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7.2.3 Cost Control

7.3 Cost Estimate

7.4 Cost Baseline

7.5 Function Point

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7.5.1 Definition

7.5.2 Advantage of FPs

7.5.3 Function Points table

7.6 COCOMO

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7.7 Summary for this chapter

8. Risk management plan

Reference

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Executive summary

The main purpose of this project is to provide a platform for RMIT to simplify its educational affairs management, which should be equipped with a user-friendly interface, an intuitive navigation structure, high compatibility, and a hierarchical access strategy.

To make the project proceed successfully, the following documents are built, including project charter, stakeholder management plan, scope management plan, schedule baseline, network diagram, cost management plan, as well as risk management plan.

The project charter describes the project in terms of functionality and scope and then announce the purpose of the project. In the stakeholder management part, the project identifies all the relevant internal and external stakeholders for the system. A stakeholder matrix is produced to recognize the importance and the impact of different stakeholders. According to this, a communication plan is built as well to improve communication with different stakeholders. Then, scope is defined and Work Breakdown Structure(WBS) is produced to group all the work. With the help of the schedule baseline and network diagram, the activities required to ensure the completion of the project are defined and allocated with resources. After identifying all the tasks, the cost plan is generated to determine the budget of the project. Finally, in the risk management plan, the possible potential risks are identified, and suitable strategies are made to control the risks.

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Definition

Project stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be positively or negatively affected as a result of project execution or project completion.

Project Cost Management includes the process required to ensure that the project is completed within the approved budget. It includes cost estimating, determine budget, and cost control.

Scope management plan, by definition, is the collection of processes which are used to ensure that the project includes all the tasks that are required in completing a project, while excluding the work which is out of the “scope”.

A function point is a “unit of measurement” to express the amount of business functionality an information system (as a product) provides to a user based on the user’s external view of the functional requirements.

Version Control

1. Introduction

1.1 Introduction

With the rising number of international students attending RMIT, the academic management system needs to be improved to serve students from all backgrounds, which includes ensuring access and effective support for all students, and to embracing the global diversity and talent of their students and staff. SRS project is set up to meet this requirement, which provides a platform for RMIT students to simplify their academic affair managements.

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1.2 Purpose of the report

To make the project proceed successfully, the project team should follow the methodology of pmbok. As a result, this report is built to guide the project from different perspectives. Several plans are made for the project team to define scope, allocate resources as well as control risks.

1.3 Historical background

In 1999, RMIT used to conduct an AMS project. But the project failed out of some reasons. From their failure experience, the project team realizes how project management can affect the result of the project. So, in this project, more efforts are made to make planning, manage resources, produce documents, and control risks.

1.4 Scope of the report

In this report, project manager goes through seven documents which includes project charter, stakeholder management plan, scope management plan, schedule baseline, network diagram, cost management plan, as well as risk management plan. This report also records all the team meetings since the project was conducted.

2. Project charter

The charter below formally demonstrates the existence of a project and provides direction on the project’s objectives as well as management. It also formally authorizes the work to begin on the project (Brewer & Dittman, 2013).

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PROJECT TITLE: Student Recognition System        Start Date: 9/8/2018

Version control: V2.2018                                           End Date: 22/09/2018

Description:

The aim of the Student Recognition System (SRS)project is to overcome the problems of RMIT’s AMS system like a communication problem, technical problems, weakness in managing resources, weakness in time frame management and planning. In this way, the SRS project will implement a role-based permission management and hierarchical authorization system and phase out dependent infrastructure to make contents and functionality fully integrated on a single system. It also contains project major deliverable schedule, critical success factor, constraints, and risks. Finally, this project aims to address all these needs and result in a consolidated system to improve the efficiency of student management activities.

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Project Manager: Anoop Shetty

Purpose:

The main purpose of this project is to provide a platform for RMIT to simplify its educational affairs management, which should be equipped with a user-friendly interface, an intuitive navigation structure, high compatibility, and a hierarchical access strategy. 

Major Deliverable Schedule:

Critical Success Factors:

Following are the critical success factor for this system should be successful:

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• The system must be available for 99% of the time.
• The Average response time of the system is less than 1 second.
• No negative feedback from the user.
• Provides a simple and easy to use interface for the customers
• Must be scalable to add new users to the system.
• Easy access to users’ own personal data
• The system satisfies 100% of the requirements mentioned in AMS
• Providing data security means protecting digital data, such as those in a database, from destructive forces and from the unwanted actions of unauthorized users such as cyberattack or data breach.

Assumptions:

• RMIT is committed to developing a system that is student-centred, not university-centred.

Constraints/Risks:

• Tight timeframe: Although there used a similar system being developed, we still have

much to do to launch a new system.

• Project team: we have complete confidence in the project team. However, we also realize that the individuals on the team have other units that might, at times, take priority.
• The Timing of user testing: Getting students to participate in user testing can be difficult.
• To truly develop a student-centred system, we will have to balance what we (i.e. RMIT stuff)

think is important for the system with user behaviours and needs, allowing the latter to take

priority when the two come into conflict.

Key Roles and Responsibilities:

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Below is the list of all people involved in a successful implementation of the project

1. Project Manager: Will be leading the project
2. Project Team Member: Will be actively working on one or more phases of the project.
3. Project Sponsor: Will be making key business decisions for the project.
4. Technology Support: Will be comprised of various members who perform technology support for the project.
5. Developers:  Will be designing and implementing the system
6. Business Analyst: Gathering Requirements and coordinating with team members
7. Stakeholders: Will consist of community member affected by or participating in the project.
8. Key User: Will provide source information to the team or participates as required in User Acceptance Testing Activities.
9. Legal Team: Will aid in legal affairs.
10. Chief Financial officer: Will be controlling the cash flow

Approvals

• Project Sponsor
• Capital Review Committee

3. Stakeholder analysis

3.1 Definition of stakeholder

Project stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be positively or negatively affected as a result of project execution or project completion; they may also exert influence over the project and its result (Project Management Institute, 2000).

3.2 Importance of stakeholder analysis

Since, the importance of different kinds of stakeholders varies greatly among firms, as well as among various critical management issues (Post, Preston, 2002). Stakeholder analysis helps to identify the influence and interests of the various stakeholders and documents their needs, wants, and expectations. Also, A stakeholder analysis can help a project to identify

• Potential issues that could disrupt the project
• Key people for information distribution during executing phase
• Groups that should be encouraged to participate in different stages of the project
• Communication planning & stakeholder management strategy during project planning phase
• Ways to reduce potential negative impacts & manage negative stakeholders

3.3 Stakeholders Table

Table 1. Stakeholder matrix